NAZARENE
YOUTH CONFERENCE
JULY 7-12, 2015
Important NYC 2015 Notice:
There was a change in the payment methods and schedule as of 6 July 2014. So if you got your information prior to that date, you may need to re-evaluate your planning. The changes only effect the information you get below. All snail-mailed information was not affected.
Basically there were two small changes.
1. All payments are being made online. (no snail mail checks)
2. The deadlines for the NYC 2015 Program fee have been moved up one week.
Everything else is the same.
-Marcus
(updated 6 July 2014)
There was a change in the payment methods and schedule as of 6 July 2014. So if you got your information prior to that date, you may need to re-evaluate your planning. The changes only effect the information you get below. All snail-mailed information was not affected.
Basically there were two small changes.
1. All payments are being made online. (no snail mail checks)
2. The deadlines for the NYC 2015 Program fee have been moved up one week.
Everything else is the same.
-Marcus
(updated 6 July 2014)
DATES HAVE BEEN FINALIZED.
PRICING INFORMATION & REGISTRATION FORMS
are in the
LEADERS INFO PACKET BELOW.
Also Just Below:
The Leaders Informational Packet (forms and payment info)
Promotional Packet That Was Sent in the Mail.
PowerPoint Promo Slides
Further Below:
The Payment Schedule (from the Leaders Info Packet)
More Payment Information
Frequently Asked Questions (updated periodically)
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Payment Schedule
The Following is an excerpt from the Leaders Info Packet attached above:
The Following is an excerpt from the Leaders Info Packet attached above:
The Payment Schedule is a little tricky as there are actually Two Separate Items you are paying for, The District Registration Fee and the NYC 2015 Program Fee. Both Fees are to be paid online per the following schedule.
Link to the payment site is further below. Please read the following first.
The District Registration Fee
This Fee is paid to the district and covers travel, lodging, District and Regional sub-events, Meals and a few other items. The pay schedule is as follows:
Payment 1 $200 Paid online by 1 Dec 2014 (registration form also due)
Payment 2 $200 Paid online by 30 March 2015
Payment 3 $150 Paid online by 27 April 2015
Payment 4 $150 Paid online by 25 May 2015
Total District Registration Fee is $700
The NYC 2015 Program Fee
This fee is paid Online at the same location as the District Registration Fee. The fee schedule is as follows:
Early Registration $450 Paid online by 12 Jan 2015
Reg. Registration $500 Paid online by 26 Jan 2015
Late Registration $525 Paid online by 9 Feb 2015
Payment Website Link:
Please have your Church Treasurer make payments via the below link. No personal transactions please.
After clicking the link, scroll to the bottom of the page where you'll see the payment options.
Make one lump sum payment per church, per deadline. (So if you have 10 kids, the first payment will be $2,000)
To the Right of each payment option, is a box where you can type text.
Please type:
1. Your church name
2. Number of boys, number of girls and number of adults the payment is for (I.E. "Troy: 2 girls, 1 boy, 2 adults").
Remember, when you make your first payment, the forms are also due to the following address:
Troy Church of the Nazarene
Attention: Marcus Duff
1200 Barnhart Rd.
Troy, OH 45373
After clicking the link, scroll to the bottom of the page where you'll see the payment options.
Make one lump sum payment per church, per deadline. (So if you have 10 kids, the first payment will be $2,000)
To the Right of each payment option, is a box where you can type text.
Please type:
1. Your church name
2. Number of boys, number of girls and number of adults the payment is for (I.E. "Troy: 2 girls, 1 boy, 2 adults").
Remember, when you make your first payment, the forms are also due to the following address:
Troy Church of the Nazarene
Attention: Marcus Duff
1200 Barnhart Rd.
Troy, OH 45373
More Payment Information
NYC PROGRAM FEE
There is not any flexibility in making late payments for the NYC Program Fee. Unless you get registered by the final deadline of 9 Feb 2015, you won't be able to register.
DISTRICT REGISTRATION FEE
Obviously it is best if all fees are paid on time, but there will be a little bit of flexibility on Late Payments to the District (with no penalty).
Other payment related issues (cancellation of a student, transfer of registration, inability to attend due to factors outside a student’s control, etc.) will be handled in accordance with District NYI payment policies published on the N.W.O. NYI website.
Total Cost - $1150
If you’ve done the math, the total cost of NYC 2015 is between $1150 and $1225. The price range, of course is because of the early/late payment schedule that USA/Canada provides. The District Fee is a set fee and won’t change over time.
Frequently Asked Questions
Updated 6 July 2014
The Following are notes of clarification that will be posted (and updated periodically). This information is to supplement the Promotional Packets and the Leaders Informational Packets.
1. How much does NYC Cost?
$1,150 if you get registered at the Early Rate. If you get registered late, the fee goes up as high as $1,225.
2. What does the $1,150 cover?
EVERYTHING but spending money. Your student could show up for this event with no money in their pocket, and everything will still be taken care of. The $1,150 covers transportation, food, lodging, entertainment, registration to the event and any miscellaneous fees. EVERYTHING.
3. What is the difference between the District Registration Fee and the NYC 2015 Program Fee.
The District Registration Fee is to cover costs that are unique to each district. For instance a group coming from a California District will pay different travel costs than a group coming from Ohio. Of the total cost of $1,150, the District Registration fee is $700. There is no "early" or "late" rate for these fees.
The NYC 2015 Program fee is the same for every district and covers the Event itself. For NYC 2015, the Program Fee is $450. But it goes up if you pay it late.
Remember that you pay all fees online via the link above (scroll up)
4. Refunds for a Student who registers and begins to make payments for NYC, but then can't attend.
The Following applies to the District Registration Fee only. The NYC 2015 Program Fee is NON-REFUNDABLE. This policy will vary a bit from the District NYI refund policy, but basically, if we can reimburse we will, but our ability to do so will be severely limited. The nature of this event includes making reservations a long way in advance, therefore we will be contractually obligated to make certain payments. This will take precedence over reimbursing a student. At the end of the event, if we can make reimbursements, we will. This will be handled at the NYC Event Director's discretion with full input from the NYI Council.
5. Transferring Registrations
In the event that a student needs to cancel, and there is another student who would like to attend, we can accommodate a Registration Transfer. This is applicable up to 31 May 2015. After that date, we will no longer be able to provide this option. (see NYC Terms and Conditions)
6. Age of Participants
In the summer of 2015, students need to be between the years of going-to-be-a-freshman and just-graduated. So that will be the high-school graduating classes of 2019, 2018, 2017, 2016 and 2015.
7. Definition of Adult Chaperone
An "Adult" is anyone who is 2 or more years older than the above age range.
8. Ratio of Adult Chaperones to Students
NYC requires 1 Chaperone per every 8 kids. But also, at least one adult per gender - in other words if you have 8 girls and 1 boy, you'll need a male and a female adult.
9. Suggestions if you don't have enough Chaperones
If you truly cannot find enough adults to attend with you local group, we suggest getting in contact with nearby churches to see if you can combine groups. However, please note that you'll need to handle this yourself locally.
10. Pricing for Adults
The pricing for adults is the same as for the kids. This is true of laypersons, pastors, youth pastors, parents, etc. If you are having trouble with the payments, we hope local churches can help supplement the fees. However, our pricing is the same across the board.